Paper Presentation Recording Instructions
IMPORTANT NOTICE
Registered authors are required to pre-record the presentation of their paper according to the instructions on this page.
The deadline for submitting video presentations:
15 October 2026
EAI HealthyAIoT 2026 will be held as a fully online conference.
To give all presenters and viewers of the conference the best possible experience, we kindly ask authors to pre-record their presentations acording to the technical specifications outlined below.
All video submissions will be verified for video/audio quality, and we strongly recommend that you submit your presentation well ahead of the submission deadline. This will allow time for you to re-record and resubmit the presentation if necessary.
- For video, capture a single screen with your presentation/slides in full screen. Advance the slides as if presenting normally. Video feed of the presenter (such as via webcam) is not required.
- For audio, we recommend using an external microphone whenever possible. Using the microphone built into your webcam and/or laptop is also acceptable, but please ensure that you minimize ambient noise.
- Use free screen capture software, such as ShareX, Tencent Meeting, or similar.
- If using other recording software, please make sure to record the video in 1080p resolution (or your maximum screen resolution) and at 30 frames per second in the MP4 video format.
- AI-generated voice or video recordings are not permitted.
- Your presentation should be at least 10 minutes in length but should not exceed 15 minutes. It must be voiced in clear and understandable English. The filename must be the title of your paper.
- Before submitting your presentation to us, please send it to your friends or colleagues for review and ask them to confirm that the slides are legible and that the audio is clear.
To submit your recording, upload your video file to a cloud storage service such as Google Drive, WeTransfer, or a similar service and send the download link (including the extraction code, if needed) to the Organizing Committee ([email protected]) and EAI Conference Management Team ([email protected]).
ShareX Instructions
1. Download ShareX from https://getsharex.com/, install, and run the program. The installation or the initial setup will ask you to download “ffmpeg.exe”. Allow it download.
2. To make sure that the recording is picking up the sound from your microphone (see Screenshot 1):
a. Go to “Task settings” (highlighted),
b. Select “Screen recorder” from the left panel,
c. Click the “Screen recording options” button (highlighted),
d. In the Sources section, click the drop-down menu “Audio source” and select your microphone (highlighted). Your selection may differ slightly from that in the screenshot.
e. You may now close all options windows
3. To start recording:
a. Go to your Desktop (minimize all open applications).
b. Open ShareX.
c. Click “Capture” in the top left (highlighted) and select “Screen recording” (see Screenshot 2)
d. ShareX will now ask you to specify the recording region of your screen. To record the full screen (see Screenshot 3), navigate the target to one of the top corners of the screen until W: and H: read 1920 and 1080, or your maximum screen resolution.
Please note: full screen selection is only possible when all applications are minimized (see step 3 a.)
e. Once you have selected the screen region, ShareX will begin recording immediately. This will be signified by the red dot in your taskbar (bottom left corner, see Screenshot 4). To stop recording, click the red dot once. Your video file will be saved automatically.
Tencent Recording Instructions
- Download Tencent Meeting from https://meeting.tencent.com/, install and launch the application.
- Create a meeting and join the meeting using your own name.
- Turn on your microphone and make sure that the recording can capture audio from your microphone.
- Open the PowerPoint presentation for your presentation. Click “Share Screen” to share your presentation, and turn on your camera. Make sure that the presenter’s video appears in the upper-left corner of the screen (see Screenshot 1)
- Click “Record” in the top menu bar and select “Local Recording” (see Screenshot 2).
- After completing your presentation, click “Stop Recording” in the menu bar (see Screenshot 3).
- Stop screen sharing. You can then locate the recorded video file on your computer. (see Screenshot 4)
